The Galway Clinic, a 126-bed hospital in the West of Ireland, is implementing a data archiving and management solution from BridgeHead Software to support its drive to create a completely electronic healthcare record.

The state-of-the-art medical facility, which provides acute and secondary care services, plans to use BridgeHead’s BH FileStore archiving software for the long-term storage and retrieval of scanned patient documents. The documents are being digitised using dedicated software from healthcare information systems provider, MEDITECH.

“Our data is growing exponentially as we strive to achieve a totally paperless environment,” said Richard Murdock, network administrator at The Galway Clinic. “And now our data will grow even faster with our current plans to digitise all paper documents relating to patients. So it’s crucial to put in place a cost-effective, long-term data storage and access strategy and BH FileStore’s archiving and retrieval facilities will play an essential role in this.”

Read more about this drive to go paperless here

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The TRAK community facility will help nurses access more up-to-date files on patients, and allow them to better plan what care is required for them. It is expected the system, which is being used across East Lothian, will be used across the whole health board area by next year.

Evening News (final edition) p.7

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Centralised records improve healthcare
I was dismayed to read Dr John Welford’s letter, “System to blame for record losses, not medical staff” (News, 31 July).

Centralisation and computerisation of medical records have little to do with losing patients’ confidential medical information.

The mass computerisation he mentions refers to the introduction of a modern patient management system in NHS Lothian, TRAK, which is gradually building an electronic medical record for each patient. Currently it contains basic demographic data and contact details, service attended, laboratory and radiology results, and letters. Other key parts of the records, such as operation notes, are held on a computerised surgical database which is looked after by the surgeons.

There are huge advantages to these systems in terms of providing faster, safer healthcare. Each patient may benefit from the expertise of an extensive medical team, all working from different locations. They may be receiving care from a team including their GP, radiologists, oncologists and other health professionals. Hosting these records centrally, in one place, cuts delay and allows every member of the team access to full information on the patient to inform their expert contribution to that person’s care.
Dr Charles Swainson, medical director, NHS Lothian

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It is hoped that by distributing information to healthcare professionals electronically, the amount of paper they use will be reduced.

The technology should also allow staff to access and update patient records while they are on the move, thereby freeing up time they would spend using desktop PCs.

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SCOTLAND IS set to become the first country in the world with an entirely paperless health service, as wireless hand-held computers allow doctors and nurses to check and update patient records wherever they go.

The machines let staff move from bedside to bedside downloading patient histories, test results, and digital x-rays on the electronic equivalent of a clipboard called a mobile clinical assistant (MCA), or toughbook.

Information is delivered through dedicated hospital wi-fi systems, with access to the most sensitive information restricted to senior medical professionals.

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